GKPP, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR).

You agree that we are entitled to obtain, use and process the information you provide to us to enable us to discharge the Services (as defined in our Letter of Engagement and supporting schedules) and for other related purposes including;

Updating and enhancing client records

Analysis for management purposes

Statutory returns

Legal and regulatory compliance

Crime prevention

We collect information about you when you fill in any of the forms on our website i.e. sending an enquiry, signing up for an event, filling in a survey, giving feedback etc.

Who we are

Our website address is: https://www.gkpp.co.uk

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Additional information

The use of this site is subject to the following terms and conditions: GKPP.co.uk is a website managed by The GKP Partnership, henceforth referred to as ‘We’. In entering our site you the user (‘You’) are accepting our Terms and Conditions.

Using Our Website

The GKPP.co.uk website is maintained for your personal use and viewing. Access and use by you of this site constitutes acceptance by you of these Terms and Conditions which take effect from the date of first use. Intellectual Property The names, images and logos identifying the GKP Partnership, government departments, third parties and their information, products and services are proprietary marks of the Crown and/or third parties. Copying or use of our logos and/or any other third party logos accessed via this website is not permitted without prior approval from the relevant copyright owner.

Hyperlinking 1.

Linking to us at GKPP.co.uk You do not have to ask permission to link directly to pages hosted on this site. We do not object to you linking directly to the information that is hosted on our site.

2. Linking to us at gkpp.co.uk We are not responsible for the content or reliability of the linked websites. Listing should not be taken as endorsement of any kind. We cannot guarantee that these links will work all the time and we have no control over the availability of linked pages.

Virus Protection

We make every effort to check and test material at all stages of production. It is always wise for you to run an anti-virus program on all material downloaded from the Internet. We cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using material derived from this website.

Disclaimer

The gkpp.co.uk website and material relating to Government information, products and services (or to third party information, products and services), is provided ‘as is’, without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy. We do not warrant that the functions contained in the material contained in this site will be uninterrupted or error free, that defects will be corrected, or that this site or the server that makes it available are free of viruses or represent the full functionality, accuracy, reliability of the materials. In no event will we be liable for any loss or damage including, without limitation, indirect or consequential loss or damage, or any loss or damages whatsoever arising from use or loss of use of, data or profits arising out of or in connection with the use of the gkpp.co.uk website. These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.

Privacy Statement

This privacy statement only covers the gkpp.co.uk website. If you are a user with general public and anonymous access, this website does not store or capture personal information, but merely logs the user’s IP address which is automatically recognised by the web server. We do not use cookies for collecting user information and we will not collect any information about you except that required for system administration of our web server.

GKPP.co.uk contains links to other websites, both those of government departments and of other organisations. This privacy policy applies only to our site, so you should always be aware when you are moving to another site and read the privacy statement of any site which collects personal information. We do not pass on any personal information you have given us to any other site. The system will record your e-mail address and other information if volunteered to us by you. This shall be treated as proprietary and confidential. It may be used for internal review and to notify you about updates to the gkpp.co.uk website.

Changes To This Privacy Policy

If this privacy policy changes in any way, we will place an updated version on a page on this site. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Client identification policy applies to the following businesses collectively known as ‘GKPP’:

GKPP Ltd, GKP Partnership Ltd, CPL Audit Ltd, Parker Lloyd Audit LLP, SharmanS .

Address:

Viglen House Alperton Lane

Wembley, London HA0 1HD

The privacy policy explains how we use any personal information we collect about you when you use this website and our wider services.

You agree that we are entitled to obtain, use and process the information you provide to us to enable us to discharge the Services (as defined in our Letter of Engagement and supporting schedules) and for other related purposes including;

1. Proof of Identity

The primary form of identification must bear a photograph and signature. We prefer to see the original document, but if this is not possible, copies must be certified as a true copy of the original. Acceptable forms of identity include:

Full UK or foreign passport

Full UK or foreign photo card driving licence

Photo card national identity card

Note:

The passport, driving licence or national identity card must be valid, up to date, be signed by the holder and include a photograph.
We must also be informed if you are a politically exposed person (PEP) or if you are immediately connected to someone who is, i.e. a spouse, parent or child as we may need further information.

2. Proof of Address

The second form of identification will need to confirm your permanent residential address;

Full UK photo card driving licence bearing your residential address (if you have not already provided it as your proof of identity);

UK or foreign bank credit card / bank statement (dated within the last three months and not printed from an online banking facility);

UK mortgage statement (dated within the last 12 months and not printed from an online account);

UK council tax bill (for the current year);

Letter/bill from utility company (less than 3 months old, except for water bills, which must relate to the current charging period). The letter you receive must confirm you receive a service from the company and cannot be printed from an online account. Unfortunately, mobile phone bills are not accepted;

UK TV Licence letter or Direct Debit schedule (less than 12 months old). This should confirm your name, address and existence of a TV Licence.

3. Certification of Documents

As Accountants we can certify your documents as true copies if you visit us at the the offices with your original valid documents. Otherwise a UK government list of those who can certify documents is available here. Please note that the person providing the certification cannot be someone :

Related to you by birth or marriage;

In a relationship with you or live at the same address as you.

The format for certification is as follows:

Use an official stamp or, if not available, certify by means of an accompanying letter on company letterhead confirming which documents have been certified.

Provide the following certification wording directly on the front copy of each document :State “Certified to be a true copy of the original seen by me”;identify each such page – certification on reverse of the document page is not permittedPrint name clearly in capitals;Sign and date the copy document;Clearly indicate their position;Provide the name and address of themselves or their organisation ;Provide the name of the member organisation together with their membership number, if applicable.
For security reasons if sending originals of the above documents through the post, please ensure you use Special/Recorded delivery as we cannot be held responsible for their safe receipt. Documents should be sent to our offices clearly marked with your name or organisation name.

We may also use an online electronic verification check for our records.

Contracted Services: we will hold your data for 7 years in line with our regulatory requirements.

At GKPP we take your privacy seriously and will only use your personal information to provide the Services you have requested from us, detailed in your Letter of Engagement and supporting schedules and as we have identified above.  We will only use this information subject to your instructions, data protection law and our duty of confidentiality.

For Business to Business clients and contracts our lawful reason for processing your personal information will be “legitimate interests”.  Under “legitimate interests” we can process your personal information if: we have a genuine and legitimate reason and we are not harming any of your rights and interests.

We may receive personal data from you for the purposes of our money laundering checks, such as a copy of your passport.  This data will only be processed for the purposes of preventing money laundering and terrorist financing, or as otherwise permitted by law or with your express consent.

Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organisation for the purposes of completing tasks and providing the services to you on our behalf.  However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the services and we have contracts in place that requires them to keep your information secure and not to use it for their own direct marketing purposes.

We collect information on our website to process your enquiry, deal with your event registration give advice based on survey data and improve our services.  If you agree, we will also use this information to share updated with you about our services which we believe may be of interest to you.

We will not share your information for marketing purposes with companies so that they may offer you their products and services.

As part of the services offered to you through this website the information which you give to us may be transferred to countries outside the European Union (“EU”).  For example, some of our third-party providers may be located outside of the EU. Where this is the case we will take steps to make sure the right security measures are taken so that your privacy rights continue to be protected as outlined in this policy.  By submitting your personal data, you are agreeing to this transfer, storing or processing.

When you give us personal information, we take steps to make sure that it is treated securely.  Sensitive information will be encrypted before it is sent.

Non-sensitive details (your email address etc.) are sent normally over the Internet, and this can never be guaranteed to be 100% secure.  As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.  Once we received your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential.  We ask you not to share your password with anyone.

From time to time we may like to send you information about our services which may be of interest to you.  If you have consented to receive marketing, you may opt out at any point as set out below.

You have a right at any time to stop us from contacting you for marketing purposes.

To opt out please email: [email protected]

You have a right to request a copy of the information that we hold about you under a subject access request.  If you would like a copy of some or all your personal information, please email or write to us at the following address:

The GKP Partnership,

Viglen House, Alperton Lane, London HA0 1HD.

We will respond to your request within six weeks of receipt of the request and provide information that we hold on you.  We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by emailing [email protected] or writing to:

The GKP Partnership,

Viglen House, Alperton Lane, London HA0 1HD.

It is your right to lodge an objection to the processing of your personal data if you feel it is not appropriate, please inform us in writing.

It is also your right to receive the personal data which you have given to us, in a structured, commonly used and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if:

The processing is based on consent or on a contract, and

The processing is carried out by automated means.

Should you wish for us to completely delete all information that we hold about you:

Email: [email protected]

Write to: The GKP Partnership,

Viglen House, Alperton Lane, London HA0 1HD.

This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

If you feel that your personal data has been processed in a way that does not meet the GDPR, you have a specific right to lodge a complaint with the relevant supervisory authority.  The supervisory authority will then tell you of the process and outcome of your complaint. The supervisory authority in the UK is the Information Commissioner’s Office.

We keep our privacy policy under regular review and was updated on 24 November 2025 in accordance with GDPR guidelines.

Please contact us if you have any questions about our privacy policy or information we hold about you:

By email: [email protected]

Write to: The GKP Partnership,

Viglen House, Alperton Lane, London HA0 1HD.

What is personal data?

Personal data relates to any information about a natural person that makes you identifiable, which may include (but is not limited to):

Names and contact information i.e. emails and telephone numbers

National Insurance Numbers

Employment history

Employee numbers

Credit History

Personal tax

Payroll and accounting data

What is sensitive personal data?

Sensitive personal data refers to the above, but includes genetic data and biometric data e.g.:

Racial or ethnic origin

Medical conditions

Religious or philosophical beliefs and political opinions

Biometric data (e.g. photo in an electronic passport)

Convictions

What is a Data Controller?

For general data protection regulation purposes, the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed.

The Data Controller is GKP Partnership, Viglen House, Alperton Lane, London HA0 1HD.

The Data Protection Officer is Atul Sharma, Managing Director, who can be contacted at the above address or on [email protected] or by calling 02089983456.

What is a Data Processor?

A “data processor” is a person or organisation which processed data for the controller.

What is Data Processing?

Data processing is any operation or set of operations performed upon personal data or sets of it, be it by automated systems or not.  Examples of data processing explicitly listed in the text of the GDPR are: collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction.